In addition to the technical component, the personnel component is also particularly important. Find out now how you can contribute to better data protection in your company:
An important data protection measure is the so-called Clear Desk/Clear Screen Policy.
Definition
Clear Desk Policy refers to the instruction that employees lock all confidential documents when absent and do not leave them open at the workplace. This is to prevent unauthorised persons (such as visitors, customers, cleaning staff) from having access to them.
Furthermore, all employees should be encouraged to adopt a clear screen policy. This means that all users are obliged to log off from the PC when leaving the workplace or to lock the PC if there are only brief interruptions.
Example
For a quick locking of the PC in Windows operating systems it is sufficient to press the “Windows” + “L” key together.
In addition, it makes sense to configure an automatic PC lock with password protected screen saver for minutes of non-use.
Important
Never store your password notes directly at your workstation, e.g. under the desk pad or as post-It on the screen!
This takes us to the next important issue in relation to data protection measures: The correct use and secure handling of passwords:
Example
The following passwords are very negative examples, but unfortunately still very popular:
Password1
Firstname_lastname_Date of Birth
Number chains like 123456
You should never use these passwords. They are easy to hack and therefore very insecure.
Worried that your password strength is weak? You may be right. The following aspects have to be kept in mind to create a strong password:
Note
Length of the password (at least 10 characters)
A mix of letters and numbers, special characters, uppercase and lowercase letters
No use of first or last names, dates of birth or trival passwords like 123456 or qwertz
Change your password at reasonable intervals
Keep your password secret at all times and do not send it unencrypted by e-mail
Do not use private login passwords (e.g. for Facebook, online customer accounts) for professional purposes
In addition to the technical component, the personnel component is also particularly important. Find out now how you can contribute to better data protection in your company:
An important data protection measure is the so-called Clear Desk/Clear Screen Policy.
Definition
Clear Desk Policy refers to the instruction that employees lock all confidential documents when absent and do not leave them open at the workplace. This is to prevent unauthorised persons (such as visitors, customers, cleaning staff) from having access to them.
Furthermore, all employees should be encouraged to adopt a clear screen policy. This means that all users are obliged to log off from the PC when leaving the workplace or to lock the PC if there are only brief interruptions.
Example
For a quick locking of the PC in Windows operating systems it is sufficient to press the “Windows” + “L” key together.
In addition, it makes sense to configure an automatic PC lock with password protected screen saver for minutes of non-use.
Important
Never store your password notes directly at your workstation, e.g. under the desk pad or as post-It on the screen!
This takes us to the next important issue in relation to data protection measures: The correct use and secure handling of passwords:
Example
The following passwords are very negative examples, but unfortunately still very popular:
You should never use these passwords. They are easy to hack and therefore very insecure.
Worried that your password strength is weak? You may be right. The following aspects have to be kept in mind to create a strong password:
Note
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